Now select where you want the output PDF file to be saved then hit the 'Publish' icon. Step 4: Save your PowerPoint as PDF. In the drop-down menu chose 'Notes Pages' and then click 'OK'.Click the File tab in the Ribbon and select Export. That in itself is very unfortunate, because both these elements can make the entire presentation experience more complete and enriched.Open the PowerPoint presentation with the speaker notes you’d like to export to Word. For many PowerPoint users, both handouts and notes are under-used features. These can be viewed, edited or printed along with a presentation. In portrait mode, which is the default, the printer prints pages that are 8.5.Beyond slides, PowerPoint offers both handouts and notes.By default, PowerPoint offers choices to include 1, 2, 3, 4, 6 and 9 slide thumbnails per handout page. Such layouts can be customized to suit specific requirements. If you wish to print handouts with a space for participants to take notes.Handouts are basically thumbnails of slides printed together on a sheet of paper. Then select the number of slides per page. Select Notes next to slides (recommended) or another option.In the Print What box, select Handouts. Click the Create Handouts button.You need to be sure of using content that prints well to both black and white or colored output.A lesser-known feature that many users are not aware of is that you can even edit the main handout page area. Thus, if you position any logo in the Handout Master, you can be reasonably sure that all handouts in that particular presentation will contain the logo in the same position.Unlike slides, handouts are almost always intended for print, so it might be a good idea to edit the Handout Master based on that assumption. We'll examine this option later in this article.Masters are boilerplates, and everything is duplicated based on elements existing in the master. In such a case, one can save handouts as a PDF (Portable Document Format) file. Plus, during the presentation itself, printed handouts can be distributed to the audience.However, printing handouts is not always a solution, especially if you need to email it to someone. PowerPoint 97 provides layouts for only 2, 3 and 6 slides per handout page whereas PowerPoint 2000 and newer versions allow 2, 3, 4, 6 and 9 slides per handout page.Handouts are often printed to be sent for review to those who matter before an actual presentation is shown to an audience.
Most options related to handouts are located in the lower half of this dialog box, as shown in Figure 2, below. First, choose the File | Print ( Ctrl + P) to open the Print dialog box. Within PowerPoint's Print dialog box, you'll find some options that are specific to printing handouts. In the resultant Handout Background dialog box, choose any of the background options.It's fairly easy to print handouts. Do note that it's usually not a good idea to have a colored handout background unless you are creating PDFs from handouts.To change the background within the Handout Master, follow these steps: Figure 1, above, shows the Handout Master with a teal background. Finally, choose your handout layout. You can opt to scale handout prints to fit your paper size, as also to frame slides and include comment pages. Also, choose one of the three Color/grayscale options, as shown in Figure 2, above. Print Powerpoint With Space For Notes Full Acrobat ProgramSome of these are even open source and/or freeware. Yes, that's the full Acrobat program rather than just the free Adobe Acrobat Reader program.Other alternative PDF printer drivers come from several sources. You are usually asked to provide a filename and location and the PDF printer driver outputs a PDF within the chosen folder location.The most popular PDF printer driver is part of Adobe Acrobat program. You use the PDF printer driver rather than your regular printer driver. It's also a great way to print test handouts without using real paper.Printing to PDF output is a fairly simple job. That's what we tackle next.PDF is a great way to distribute your PowerPoint handouts electronically. All pages along with the handouts can be made into booklets that can be handed to the audience.From within Word, you can again opt to print to your regular printer or PDF.We've put up some formatted and designed handout samples in a Handout Gallery.PowerPoint templates are recognizable as files with the POT file extension. For instance, you can add extra pages that welcome the audience, provide contact information and specifications or pricelists for products or services. Then, just click the Save as PDF button to save your work.Here's a screen-shot of the dialog box you see on Mac OS X, as shown in Figure 9, below.Figure 10: Send to Microsoft Word dialog boxWord affords many possibilities. In PowerPoint, go to File | Print, then choose Microsoft PowerPoint from the pop-up menu and choose to print Handouts. Stop pop up on chrome for macTo apply a Handout Master stored within the same template, you'll have to double-click the template file (POT) from within Windows Explorer and insert slides from the presentation to which the Handout Master styles need to be applied!The Save Trees add-in ensures that users can print only handouts of the presentation. Unfortunately, PowerPoint only applies Slide and Title Masters this way.
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